ARTICLE ONE - Name
The name of this organization shall be Upstate Artists Guild (UAG)
ARTICLE TWO - Mission Statement
The Upstate Artists Guild is a not-for-profit volunteer
organization, open to all. Our mission is to promote art education
and artistic endeavors throughout the community by maintaining space
in which to meet for the purpose of exhibitions, lectures, and
instruction; and to work with the community to stimulate an interest
in the arts.
ARTICLE THREE - Membership and Dues
Any person interested in the mission of the Guild may become a
member by payment of annual dues and signing the membership
Section One. Dues shall be:
$10 a month for Board Members
$10 a month or $120/year for Members. Members are also
encouraged to donate regular hours per month. A portion of
the dues may be waived in lieu of regular and consistent
$50 a year for Associate Members
$500 or more a year for Angels
Section Two. Dues for Members
are paid either on the 1st of the month or annually
on the first day of the month they join. The Secretary keeps the
database of members. Members may be issued a card and a member
number with an expiration date.
Section Three. The Guild will
drop members from the published roster when their dues become
three months past due. They can be reinstated upon backpayment
of dues owed.
Section Four. Works sold. Commission
Artist receives 75%; 25% to UAG
Certain shows geared towards benefits may have specialized commision rates
ARTICLE FOUR - Executive Board and Its Election
Section One.The Executive Board
of the Guild consists of the President, Vice President,
Secretary, Treasurer, Gallery Manager and Board Members.
Section Two. Officers shall be
elected by the Board prior to the Annual Meeting in
July. Elected officers will serve for one year or until their
successors are elected. The newly elected officers shall assume
duties at the close of the annual Meeting.
Section Three. There shall be an
Advisory Board made up of members of the community that are
interested, influential, and involved in the Arts of the
community. Invitation to the Advisory Board shall be by
Unanimous vote of the Board, and shall be for terms of one year.
The Advisory Board will meet with the Board every Quarter.
ARTICLE FIVE - Duties of the Officers
Section One. The President shall
preside at all meetings and oversee all Guild activities. The
President casts the deciding vote on organizational decisions,
in case of a tie at either the General Membership or Board of
Directors meetings. The President is primarily responsible for
internal affairs of the Guild.
Section Two. The Vice-President
shall be the assistant to the President. The Vice-President
shall assume the duties of the President in the President's
absence. In the event the President is unable to continue the
term of office, the Vice-President shall assume the Office of
the President. The Board of Directors shall appoint a new
Vice-President. The Vice President shall be the liaison with the
Community and keep the Board informed of all community
activities. The Vice President is primarily responsible for
external affairs and oversees public interaction.
Section Three. The Secretary
shall be responsible for keeping written records of meetings of
the Board of Directors and General Membership meetings. The
Secretary conducts necessary correspondence on behalf of the
Guild. The Secretary maintains a current and up to date list of
members. The Secretary is entitled to at least one Assistant
(must be UAG member or intern) who is approved by the Board to
assist the Secretary in all aspects of correspondence,
membership maintenance, and record keeping. The assistant to the
Secretary will handle all telephone correspondence as necessary
including maintaining a membership notification phone tree.
Section Four. The Treasurer
shall collect, deposit and disburse the funds of the Guild as
directed by the elected Board and file all necessary reports.
The Treasurer shall keep an account of all receipts and
disbursements, shall submit to the Executive Board a written
report of the financial condition of the Guild annually, and
shall produce financial reports as needed for taxes, legal
purposes, grant related needs and at the request of the Advisory
and Executive Boards.
Section Five. The Gallery
Manager shall be responsible for all Shows at the Gallery,
ensuring that openings, closings, and other events are scheduled
and gallery hours are staffed. S/he shall also be responsible
for timely announcements, prospectuses, and will oversee and
organize (delegate if necessary) the curation of each show. The
Manager shall have Gallery Assistants (must be UAG members or
interns) that are approved by the Board to assist in all aspects
of Gallery management.
ARTICLE SIX - The Board of Directors
Section One. Authority shall be
vested in the Board of Directors to make decisions.
Section Two. Meetings of the
Board shall be held at least twice a month on Mondays or when called by the
Section Three. A minimum of 75%
of all meetings must be attended by all Board members. Officers
must attend all meetings unless there are extenuating
circumstances and all Board members are notified in advance.
Section Four. Additional Board
members may be voted in by Unanimous vote of the Board.
ARTICLE SEVEN - Meetings
Section One. Monthly meetings of
the entire Guild, open to the public, shall be held on the first Monday of each
month, unless otherwise ordered by the Board. Members are
encouraged to attend at least once a quarter. Meetings of
the Board shall be held on Monday evenings unless otherwise
unanimously decided by the Board.
Section Two. The monthly open meeting in July shall be known
as the Annual Meeting and shall be held for the purpose of informing the general Guild
membership of the status of the Guild, receiving reports from Officers and Committees,
staffing and forming new committees if needed, and for other business which might arise. All
members are encouraged to attend.
Section Three. All business
requires a two-thirds vote of those present for approval. There
must be a quorum 70% of the board present for a vote.
ARTICLE EIGHT - Outdoor Fairs and Other Non-Gallery Events
Booths contain only Member art. The Member tent may contain
non-juried art. Commissions may be waived on certain articles.
ARTICLE NINE - Standing Committees
Any member can and is encouraged to sign up for a Committee.
Committees can be chaired either by Board members or by Members in
good standing. Committees meet on a separate schedule and must
report to the Board during the monthly meetings.
Arrange guest lectures
Facilitate member critiques
Community Outreach Committee
Promote UAG event by preparing and handing out info
Attend non-UAG art events as representative of UAG
Inform local artists about upcoming shows
Work with other organizations for event planning
Assist Gallery Manager in maintaining gallery and related projects
Organize the preparation and distribution of press releases, flyers, and other UAG media
Organize the hanging of shows
Organize the set up and take down at opening receptions
Arrange food and beverages for receptions
Organize the documentation of UAG shows and events
Publish monthly newsletter with current UAG events
Solicit articles from UAG members
Review recent shows outside of UAG
Highlight upcoming events
Coordinate with other committees for content
Prepare and post weekly news updates to website
Post non-UAG events to our calendar
Maintain a record of UAG press
Research and apply for various Grants
Plan fundraising events for the UAG
Explore options for external sponsorship of UAG events and goals
ARTICLE TEN - Amendments
These by-laws may be amended at any regular meeting of the Board of
Directors by a two-thirds vote of the members present and voting
assuming a quorum, provided notice of the proposed amendment has
been given at least seven days in advance.
Voted on and approved by the Board of Directors, November 26th, 2008.
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